Minutes OB 080417

From Obteam

Contents

[edit] Agenda OB Team Meeting

  • Time : 5:30pm - 6:40pm+
  • Date : 17/04/08
  • Day  : Thursday
  • Venue : Barrettos (Alan Gilbert Building, cnr Grattan St & Barry St)
  • Attendance : All
  • Meeting facilitator : Mel
  • Minute taker: Mel

[edit] Maintainence Tasks (1 min)

amendments to agenda

  • may not get through intro

ACTION - Damian (Team Leader) to create group on LMS


[edit] Progress Check (1 min)

From last meeting's action items:

  • ACTION- Mel : define a few wiki uses on main page

[edit] Q1(25 mins)

Discuss all comments

  • IPT (integrated project team) is the theory/concept that has been planned
  • integrated program teams are the applied and observed teams that have been implemented.


[edit] SUMMARY FOR EACH

Problems:

  • lacking of each of the 4 roles
  • lacking important roles at relevent stages of the project

Examples:

  • group into broad issues and analyse these issues in some depth

As Jason CEO finished - completing most projects, needed new projects, pushed by markets b/c more competition from bigger companys ill-prepared to compete so 3 main decisions to make the company more equiped to compete in the market.

[edit] Problems

[edit] Overall probs


0.1. change in management within leadership group

    • recognised issues but assumed it would change over time
    • envisioned what things would end up like but got off track
      • lacked oragnisational leadership


0.2. Dont have communications set up to channel problems.

    • spanning leadership issues to communicate progress and problems
    • org leadership issues to ensure teams stick to the tasks


0.3. People needed individual leadership skills

    • need training of leadership skills to identify problems and develop solutions/processes.


[edit] IPT


1.1. [ppl are member of several ipts at the same time (is this a BIG problem?)] <----- limitation on theory


1.2. members dont understand what the new system is all about AND
members dont understand why there is a change in system

    • dont understand values
    • suggests lack in social leadership


1.3. changes in team members <--- This is an example of the limitations of DB's theory

    • need social leadership to integrate the teams
    • ppl should be in the project from the beginning and not come in midway


1.4. [roles created well, and included at relevant time (good)]


1.5. members dont understand IPT responsibilities and roles (pg 4) - result of change in system

    • social and spanning leadership should communicate this from management to teams and let it be intergrated.


1.6. attitude towards IPTs would eventually buy into the new system

    • it would just go away in time
    • results (over budget) prove them wrong


[edit] Program team


2.0. members dont understand why there is a change in system

    • not involved in decision and want to change back, against their culture.
    • lack of social leadership to create understanding of the new system


2.1. Are unwilling to apply to new system


[edit] Steering Team


3.0. Didnt provide an overall vision


3.1. Dont have someone from program team to representation in the steering team

    • lack of integration of teams (spanning)
    • steering team unaware of other teams
    • to provide feedback and progress updates


3.2. lack of deadlines and pressure to get work done

Decide on key points (with justifications)

  • All above sections EXCEPT 1.1 and 1.3 included in a critique section.

ACTION - All - Look over key points. Improve key points where needed. Consider which sections you would like to continue. Decide which sections should/should not be included and how to form these into paragraphs/content of the end report.

[edit] Project summary(3 mins)

any revelations about the project to share since last meeting.

  • teams undefined
  • project should b focused on addressing all marking criteria

[edit] Q2(5 min)

Next Meeting


[edit] Write up intro(15 mins)

Next Meeting


[edit] Planning(10 mins)

Next Meeting

[edit] Task Allocation (5 mins)

Next Meeting

[edit] Actions to be completed:

[edit] All

  • Look over key points. Improve key points where needed. Consider which sections you would like to continue. Decide which sections should/should not be included and how to form these into paragraphs/content of the end report.

[edit] Damian

  • Team Leader to create group on LMS

[edit] Mel

  • Define a few wiki uses on main page


[edit] Details of the next meeting (2 min)

  • 9 - 10 AM
  • Monday
  • ICT Building foyer (111 Barry St)
Personal tools