Minutes OB 080417
From Obteam
Contents |
Agenda OB Team Meeting
- Time : 5:30pm - 6:40pm+
- Date : 17/04/08
- Day : Thursday
- Venue : Barrettos (Alan Gilbert Building, cnr Grattan St & Barry St)
- Attendance : All
- Meeting facilitator : Mel
- Minute taker: Mel
Maintainence Tasks (1 min)
amendments to agenda
- may not get through intro
ACTION - Damian (Team Leader) to create group on LMS
Progress Check (1 min)
From last meeting's action items:
- ACTION- Mel : define a few wiki uses on main page
Q1(25 mins)
Discuss all comments
- IPT (integrated project team) is the theory/concept that has been planned
- integrated program teams are the applied and observed teams that have been implemented.
SUMMARY FOR EACH
Problems:
- lacking of each of the 4 roles
- lacking important roles at relevent stages of the project
Examples:
- group into broad issues and analyse these issues in some depth
As Jason CEO finished - completing most projects, needed new projects, pushed by markets b/c more competition from bigger companys ill-prepared to compete so 3 main decisions to make the company more equiped to compete in the market.
Problems
Overall probs
0.1. change in management within leadership group
- recognised issues but assumed it would change over time
- envisioned what things would end up like but got off track
- lacked oragnisational leadership
0.2. Dont have communications set up to channel problems.
- spanning leadership issues to communicate progress and problems
- org leadership issues to ensure teams stick to the tasks
0.3. People needed individual leadership skills
- need training of leadership skills to identify problems and develop solutions/processes.
IPT
1.1. [ppl are member of several ipts at the same time (is this a BIG problem?)] <----- limitation on theory
1.2. members dont understand what the new system is all about AND
members dont understand why there is a change in system
- dont understand values
- suggests lack in social leadership
1.3. changes in team members <--- This is an example of the limitations of DB's theory
- need social leadership to integrate the teams
- ppl should be in the project from the beginning and not come in midway
1.4. [roles created well, and included at relevant time (good)]
1.5. members dont understand IPT responsibilities and roles (pg 4) - result of change in system
- social and spanning leadership should communicate this from management to teams and let it be intergrated.
1.6. attitude towards IPTs would eventually buy into the new system
- it would just go away in time
- results (over budget) prove them wrong
Program team
2.0. members dont understand why there is a change in system
- not involved in decision and want to change back, against their culture.
- lack of social leadership to create understanding of the new system
2.1. Are unwilling to apply to new system
Steering Team
3.0. Didnt provide an overall vision
3.1. Dont have someone from program team to representation in the steering team
- lack of integration of teams (spanning)
- steering team unaware of other teams
- to provide feedback and progress updates
3.2. lack of deadlines and pressure to get work done
Decide on key points (with justifications)
- All above sections EXCEPT 1.1 and 1.3 included in a critique section.
ACTION - All - Look over key points. Improve key points where needed. Consider which sections you would like to continue. Decide which sections should/should not be included and how to form these into paragraphs/content of the end report.
Project summary(3 mins)
any revelations about the project to share since last meeting.
- teams undefined
- project should b focused on addressing all marking criteria
Q2(5 min)
Next Meeting
Write up intro(15 mins)
Next Meeting
Planning(10 mins)
Next Meeting
Task Allocation (5 mins)
Next Meeting
Actions to be completed:
All
- Look over key points. Improve key points where needed. Consider which sections you would like to continue. Decide which sections should/should not be included and how to form these into paragraphs/content of the end report.
Damian
- Team Leader to create group on LMS
Mel
- Define a few wiki uses on main page
Details of the next meeting (2 min)
- 9 - 10 AM
- Monday
- ICT Building foyer (111 Barry St)
