Editing Minutes OB 080417

=Agenda OB Team Meeting=

*Time : 5:30pm - 6:40pm+
*Date : 17/04/08 
*Day  : Thursday
*Venue : Barrettos (Alan Gilbert Building, cnr Grattan St & Barry St)
*Attendance : All
*Meeting facilitator : Mel
*Minute taker: Mel

==Maintainence Tasks (1 min)==
amendments to agenda
* may not get through intro
'''ACTION''' - Damian (Team Leader) to create group on LMS


==Progress Check (1 min)==
From last meeting's action items:
* '''ACTION'''- Mel : define a few wiki uses on main page

==Q1(25 mins)==
Discuss all comments
*IPT (integrated project team) is the theory/concept that has been planned
*integrated program teams are the applied and observed teams that have been implemented. 


===SUMMARY FOR EACH===
Problems:
* lacking of each of the 4 roles
* lacking important roles at relevent stages of the project

Examples:
* group into broad issues and analyse these issues in some depth

As Jason CEO finished - completing most projects, needed new projects, pushed by markets b/c more competition from bigger companys
ill-prepared to compete so 3 main decisions to make the company more equiped to compete in the market.

===Problems===

====Overall probs====
<br>0.1. change in management within leadership group
** recognised issues but assumed it would change over time
** envisioned what things would end up like but got off track
*** lacked oragnisational leadership 

<br>0.2. Dont have communications set up to channel problems.
** spanning leadership issues to communicate progress and problems
** org leadership issues to ensure teams stick to the tasks

<br>0.3. People needed individual leadership skills 
** need training of leadership skills to identify problems and develop solutions/processes.


====IPT====

<br>1.1. [ppl are member of several ipts at the same time (is this a BIG problem?)] <----- limitation on theory

<br>1.2. members dont understand what the new system is all about AND<br>
  members dont understand why there is a change in system 
** dont understand values
** suggests lack in social leadership

<br>1.3. changes in team members <--- This is an example of the limitations of DB's theory
**need social leadership to integrate the teams
**ppl should be in the project from the beginning and not come in midway

<br>1.4. [roles created well, and included at relevant time (good)]

<br>1.5. members dont understand IPT responsibilities and roles (pg 4) - result of change in system
** social and spanning leadership should communicate this from management to teams and let it be intergrated.

<br>1.6. attitude towards IPTs would eventually buy into the new system
** it would just go away in time
** results (over budget) prove them wrong


====Program team====

<br>2.0. members dont understand why there is a change in system 
** not involved in decision and want to change back, against their culture.
** lack of social leadership to create understanding of the new system

<br>2.1. Are unwilling to apply to new system


====Steering Team====

<br>3.0. Didnt provide an overall vision

<br>3.1. Dont have someone from program team to representation in the steering team
** lack of integration of teams (spanning)
** steering team unaware of other teams 
**to provide feedback and progress updates

<br>3.2. lack of deadlines and pressure to get work done

Decide on key points (with justifications)
* All above sections EXCEPT 1.1 and 1.3 included in a critique section.

'''ACTION''' - All - Look over key points. Improve key points where needed. Consider which sections you would like to continue. Decide which sections should/should not be included and how to form these into paragraphs/content of the end report.

==Project summary(3 mins)==
any revelations about the project to share since last meeting.
* teams undefined
* project should b focused on addressing all marking criteria

==Q2(5 min)==
Next Meeting


==Write up intro(15 mins)==
Next Meeting


==Planning(10 mins)== 

Next Meeting

==Task Allocation (5 mins)==
Next Meeting

==Actions to be completed:==

===All===
*Look over key points. Improve key points where needed. Consider which sections you would like to continue. Decide which sections should/should not be included and how to form these into paragraphs/content of the end report.

===Damian===
*Team Leader to create group on LMS

===Mel===
* Define a few wiki uses on main page


==Details of the next meeting (2 min)==
* 9 - 10 AM
* Monday
* ICT Building foyer (111 Barry St)