Template:AA Proceed

From Tennis

Current revision as of 12:32, 22 March 2007

PROCEEDINGS OF THE COMMITTEE

46. Subject to the provisions of the articles, the committee may regulate their proceedings as they think fit. A Member of the committee may, and the secretary at the request of a Member of the committee shall, call a meeting of the committee.

47. It shall not be necessary to give notice of a meeting of the committee to a Member of the committee who is absent from the United Kingdom unless the Member has provided their address. Questions arising at a meeting shall be decided by a majority of votes. In the case of an equality of votes, the chairman shall have a second or casting vote.

48. The quorum for the transaction of the business of the committee may be fixed by the committee and unless so fixed at any other number shall be five (subject to the provisions of article 29).

49. The continuing Members of the committee or a sole continuing Member of the committee may act notwithstanding any vacancies in their number, but, (subject to the provisions of article 29) if the number of Members of the committee is less than the number fixed as the quorum, the continuing Member of the committee may act only for the purpose of filling vacancies or of calling a general meeting.

50. The Members of the Club may elect one of the Members of the committee to be the chairman of the committee. Unless he is unwilling to do so, the Member of the committee so appointed shall preside at every meeting of the committee at which he is present. But if there is no Member of the committee holding that office, or if the Member of the committee holding it is unwilling to preside or is not present within five minutes after the time appointed for the meeting, the Members of the committee present may appoint one of their number to be chairman of the meeting.

51. All acts done by a meeting of the committee, or of a sub-committee thereof, or by a person acting as a Member of the committee shall, notwithstanding that it be afterwards discovered that there was a defect in the appointment of any Member of the committee or that any of them were disqualified from holding office, or had vacated office, or were not entitled to vote, be as valid as if every such person had been duly appointed and was qualified and had continued to be a Member of the committee and had been entitled to vote.

52. A resolution in writing signed by all the Members of the committee entitled to receive notice of a meeting of the committee or of a sub-committee thereof shall be as valid and effectual as if it had been passed at a meeting of the committee or (as the case may be) a sub-committee thereof duly convened and held and may consist of several documents in the like form each signed by one or more Members of the committee.

53. Without prejudice to the first sentence of article 46, a meeting of the committee or of a sub-committee thereof may consist of a conference between Members of the committee or sub-committee who are not all in one place, but of whom each is able (directly or by telephonic communication) to speak to each of the others simultaneously.

54. A person taking part in a conference as described in article 53 shall be deemed to be present in person at the meeting and shall be entitled to vote or be counted in a quorum accordingly. Such a meeting shall be deemed to take place where the largest group of those participating in the conference is assembled, or, if there is no such group, where the chairman of the meeting then is. The word “meeting” in these articles shall be construed accordingly.

55. A Member of the committee may vote in that capacity on any resolution concerning any contract or arrangement in which he is interested or upon any matter arising thereout, and if he shall so vote his vote shall be counted and he shall be reckoned in estimating a quorum when any such contract or arrangement is under consideration.

56. The club may by ordinary resolution suspend or relax to any extent, either generally or in respect of any particular matter, any provision of the articles prohibiting a Member of the committee (or, as the case may be, sub-committee) from voting at a meeting of the committee or a sub-committee thereof.

57. If a question arises at a meeting of the committee or of a sub-committee thereof as to the right of a Member of the committee or sub-committee to vote, the question may, before the conclusion of the meeting, be referred to the chairman of the meeting and his ruling in relation to any Member of the committee or sub-committee other than himself shall be final and conclusive.