AGM Tuesday 21st October 2008
From Tennis
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Club Secretary | Club Secretary | ||
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| + | ==Agenda== | ||
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| + | # Apologies for absence | ||
| + | # Minutes of the 122nd Annual General Meeting | ||
| + | # Chairman’s Report | ||
| + | # TDLTC Accounts (year ended 30 April 2008) and Forecast | ||
| + | # Club Coach Report | ||
| + | # Club Groundsman Report | ||
| + | # Elect Club’s Directors/Committee Members for the year 2008/09 | ||
| + | # Founder Member’s Prize | ||
| + | # Any Other Business | ||
| + | |||
| + | The AGM is open to paid up Adult Members. | ||
==Nominations for the Committee== | ==Nominations for the Committee== | ||
Revision as of 19:26, 14 October 2008
Contents |
Notice of the 123rd Annual General Meeting
September 2008
Dear Members
The Club’s AGM will take place at the Tennis Club on Tuesday 21st October 2008 at 7.45pm. The meeting is open to all paid-up adult Members.
The purpose of the AGM is to update members about the Club’s performance over the past year, as well as outline plans for the coming season. It is also your opportunity to stand for a committee position. With a number of vacancies on the incoming committee and all committee positions up for election, you will have a great opportunity to contribute to the overall performance and direction of the Club. Committee vacancies include:
- Vice Chairman
- Club Secretary
- Membership Secretary
- Social Secretary
Please don't hesitate to talk to any recent committee member if you want to find out what any of these roles involve.
The Agenda, Minutes from last year, a list of all Directors standing for re-election, nomination forms and proxy voting forms are enclosed. The Club’s accounts for the financial year ended 30 April 2008 will also be presented at the AGM.
We look forward to seeing you there.
Kind regards,
Martha Gordon
Club Secretary
Agenda
- Apologies for absence
- Minutes of the 122nd Annual General Meeting
- Chairman’s Report
- TDLTC Accounts (year ended 30 April 2008) and Forecast
- Club Coach Report
- Club Groundsman Report
- Elect Club’s Directors/Committee Members for the year 2008/09
- Founder Member’s Prize
- Any Other Business
The AGM is open to paid up Adult Members.
Nominations for the Committee
Your club is a Company limited by guarantee. It is run by volunteers who carry out a substantial range and volume of work and attend Club committee meetings. Each committee member is a Director of the company. Each year all the members stand down although they are eligible for re-election.
Please find enclosed a nomination form for any adult club member willing to stand for election at the AGM and serve on the committee as a Club Director.
The duties and responsibilities of Directors of the club are not onerous and do not involve any substantial financial risk; no special qualifications are required. However, the Club’s policy does require all Directors and club coaches to sign a Child Protection Declaration which allows criminal record checks to be carried out. Our insurance policy requires Directors to provide employers’ references.
The progress and development of the Club depends on the efforts of an effective committee. Members are encouraged to put themselves forward for any committee position where they feel they could contribute, even if a current committee member is seeking re-election for that position. Healthy competition will be welcomed. For further information please contact Andrew Meatyard (Chairman) or any other member of the committee.
Directors standing for re-election:
- Andrew Meatyard—Chairman
- Mike Simpson—Ground Secretary
- Anne Simpson—House Secretary
- Steve Banham—Bar Secretary
- Gavin Wilson—Information Secretary
- Gavin Wilson—Treasurer
- John Hutton-Attenborough&mdashJunior Secretary
- Graeme Boddy—Match Secretary
Vacancies on the Committee:
- Vice Chairman
- Club Secretary
- Membership Secretary
- Social Secretary
Nomination Form for Election to the Committee
If you wish to stand for a committee post, or nominate another member, please click on the link below, print off the page, complete it, and send it to Martha Gordon:
Proxy Voting at the AGM
If you wish another to vote on your behalf at the AGM, please click on the link below, print off the page, complete it, and send it to Martha Gordon:
