AGM 6th November 2007

From Tennis

Revision as of 06:52, 13 October 2007

Notice of the 122nd Annual General Meeting

11^th October 2007

Dear Members

The Club’s AGM will take place at the Club on Tuesday 6^th 'November 2007 at 7.45pm. The meeting is open to paid up adult Members.

The Agenda, Minutes from last year, a list of all Directors standing for re-election, nomination forms, proxy voting forms and a membership report are all enclosed and are also available in the Club House. The club’s accounts for the financial year ended 30 April 2007 will be available in the clubhouse and will be presented at the AGM.

The AGM is an excellent opportunity for members to understand what your committee has been working on during the past year and to be party to directing it for the coming year. It is also your chance to stand for election to the committee to action some of the issues that you feel strongly about. We look forward to seeing you there.

Kind regards

Martha Gordon

Club Secretary

AGENDA

• 1. Apologies for absence
• 2. Minutes of the 121st Annual General Meeting
• 3. Chairman’s Report
• 4. Accounts of Thames Ditton LTC Ltd for the year ended 30 April 2007 and forecast
• 5. Club Coach Report
• 6. Club Groundsman Report
• 7. Elect an Auditor for the year 2007/08
• 8. Elect Club’s Directors/Committee Members for the year 2007/08
• 9. Founder Member’s Prize
• 10. Any Other Business

Nominations for the Committee

Your club is a Company limited by guarantee. It is run by volunteers who carry out a substantial range and volume of work and attend Club committee meetings. Each committee member is a Director of the company. Each year all the members stand down although they are eligible for re-election. Please find enclosed a nomination form for any adult club member willing to stand for election at the AGM and serve on the committee as a Club Director. The duties and responsibilities of Directors of the club are not onerous and do not involve any substantial financial risk; no special qualifications are required. However, the Club’s policy does require all Directors and club coaches to sign a Child Protection Declaration which allows criminal record checks to be carried out. Our insurance policy requires Directors to provide employers’ references.

We have a relatively new, but keen committee who are committed to developing and expanding the Club. With an appeal already submitted to the Council for floodlighting and a strong desire to improve the playing facilities and opportunities for members, the coming year will be challenging and exciting. We would encourage members to put themselves forward for any committee position where they feel they could contribute, even if a current committee member is seeking re-election for that position. Healthy competition will be welcomed. For further information please contact Andrew Meatyard (Chairman) or any other member of the committee.

Directors standing for re-election

• Andrew Meatyard -- Chairman
• Peter Newman -- Vice Chairman
• Guy Phillips -- Membership Secretary
• Shaun Freeman -- Social Secretary
• Mike Simpson -- Ground Secretary
• Anne Simpson -- Clubhouse Secretary
• Gavin Wilson -- Information Secretary
• John Hatton-Attenbrough -- Junior Secretary
• Graeme Boddy -- Match Secretary
• Martha Gordon -- Club Secretary

Vacancies on the Committee

• Club Treasurer
• Bar Secretary

Nomination Form for Election to the Committee

Click on this link, print, fill in and return.

Proxy Form if You Wish Another Member to Vote on Your Behalf

Click on this link, print, fill in and return.