2009 Annual General Meeting

From Tennis

Revision as of 17:45, 20 September 2009

The AGM is open to paid up Adult Members.

Agenda

1. Apologies for absence
2. Minutes of the 123rd Annual General Meeting
3. Chairman’s Report
4. TDLTC Accounts (year ended 30th April 2009) and Forecast
5. Club Coach Report
6. Club Groundsman Report
7. Elect Club’s Directors/Committee Members for the year 2009/10
8. Founder Member’s Prize
9. Any Other Business

Nominations for the Committee

Your club is a Company limited by guarantee. It is run by volunteers who carry out a substantial range and volume of work and attend Club committee meetings. Each committee member is a Director of the company. Each year all the members stand down although they are eligible for re-election. Please find enclosed a nomination form for any adult club member willing to stand for election at the AGM and serve on the committee as a Club Director. The duties and responsibilities of Directors of the club are not onerous and do not involve any substantial financial risk; no special qualifications are required. However, the Club’s policy does require all Directors and club coaches to sign a Child Protection Declaration which allows criminal record checks to be carried out. Our insurance policy requires Directors to provide references.

The progress and development of the Club depends on the efforts of an effective committee. Members are encouraged to put themselves forward for any committee position where they feel they could contribute, even if a current committee member is seeking re-election for that position. Healthy competition will be welcomed. For further information, please contact Andrew Meatyard (Chairman) or any other member of the committee.

Directors standing for re-election:

• Andrew Meatyard (Chairman)
• Chris Lewis (Membership Secretary)
• Steve Banham (Bar Secretary)
• Gavin Wilson (Information Secretary)
• Graeme Boddy (Match Secretary)
• Jane Baller (Club Secretary)
• Irene McClean (Social Secretary)
• Bev Banham (House Secretary)
• Julia Francis (Ground Secretary)

Vacancies on the Committee:

• Vice Chairman
• Treasurer
• Junior Secretary

Vote By Proxy Form

For all Resolutions at the AGM on 22nd October 2009

I ………………………………………………………………………………………………………………… (full name)

being a fully paid up adult member of this club, appoint

………………………………………………………………………………………………………………… (full name)

to vote on my behalf at the AGM

Signature ……………………………………………………………………………………

Address ……………………………………………………………………………………………………………………

Please return the completed and signed form to the Secretary, Jane Baller, in the clubhouse postbox. Thank you.

Nomination Form

For Election to the Committee

Full Name ……………………………………………………………………………………………………………………

Address ……………………………………………………………………………………………………………………

Signature ……………………………………………………………………………………………………………………

Proposed Position on Committee ……………………………………………………………………………………………………………………

Name of Proposer ……………………………………………………………………………………………………………………

Signature ……………………………………………………………………………………………………………………

Name of Seconder ……………………………………………………………………………………………………………………

Signature ……………………………………………………………………………………………………………………

Date ……………………………………………………………………………………………………………………

Please return the completed and signed form to the Secretary, Jane Baller, in the clubhouse postbox