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| - | '''''NAFA's Article "Emergency Preparedness"''''' | + | '''''NAFA's Guide to Fleet Vehicle Policy Development''''' |
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| - | This is the current working draft of NAFA's new article on emergency preparedness. All changes and additions must be made before July 1, 2006, when this forum will be closed and the draft will be sent to the editorial committee. Please log in to contribute or create a user name for yourself by clicking the link in the upper-right of this page. | + | This is the current working draft of NAFA's new book on fleet policy development. All changes and additions must be made before November 1, 2007, when this forum will be closed and the draft will be sent to the editorial committee. Please log in to contribute or create a user name for yourself by clicking the link in the upper-right of this page. |
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| | [http://www.nafa.org/books Back to NAFA books.] | | [http://www.nafa.org/books Back to NAFA books.] |
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| - | == Type of emergency covered ==
| + | Introduction to Fleet Vehicle Policy Development |
| - | Hurricanes
| + | • This guide will provide a unique insight and assist the user with a multidimensional understanding of vehicle policies, their development and caveats associated with situations that may not have been considered at the time of inception. While some of the questions posed may appear to be extreme in nature, they nonetheless illustrate real situations that have and will continue to occur in real world applications. It is vital that the fleet manager, whether reviewing existing policy or developing new ones, be cognizant of questions and consequences that need to be fully understood prior to implementation. |
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| - | This should be structured to accomodate different types of emergencies, including but not limited to the following:
| + | Overview of Fleet Policies |
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| - | Preparing for an inticipated disaster such as an impending weather occurance such as snow, rain, hurricane, Etc.
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| - | Preparing for an unanticipated disasters including fire and flood, both external and internal, theft or destruction of records (maintenance, titles, Etc.) Earthquake, and HAZMAT activity including identification of substances, 24/7 internal contact "tree", Procedure regarding what to do / not to do and the secuence of cals to make and when. Additionally, there should be a clear directive regarding who may release any comments to the press regarding specific occurances.
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| - | An Additional area should include include emergecies that may be due to shop related activities including physical injuries which may or may not require medicl attention.
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| - | == Steps taken to prepare (if possible) ==
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| - | Hurricanes: 1. All fuel sites must have emergency power sources to provide fuel.
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| - | 2. All maintenance facilities should have emergency power to provide 24/7 support for the duration of the event be it 1 day to 60 days.
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| - | 3. Vehicles and equipment must be dispersed to areas outside the flood zones.
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| - | 4. Preparations need to be made to shelter and feed personnel for the duration of the event.
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| - | 5. Preparations need to be made and policies established for essential personnel to evacuate their families to safe areas prior to the event so that they know their families are safe to concentrate 100% of their effort on the mitigation recovery efforts.
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| - | 6. Preparations need to be made and policies establishe for essential personnel who are sole parents to provide shelter and support for this small group of personnel during and after the event.
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| - | 7. All bulk fuel facilities need to be maintained at 80% fill from June 1 - November 30.
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| - | 8. All fuel tanks for vehicles/equipment/emergency power/fuel stations need to be topped off when the hurricane crosses the 1000 mile line.
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| - | 9. All water production/waste water facilities/well fields/ pumping stations need emergency power to maintain system pressures to prevent contamination of the system lines which will significantly delay recovery.
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| - | 10. In a mass evacuation scenario preparations need to be made to conduct re-fuel on the move operations to support the evacuation efforts of coastal and surge imapct areas.
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| - | == Steps taken during emergency ==
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| - | Hurricanes: 1. Maintain communications with all manned facilities for personnel status, equipment status, and facility status.
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| - | 2. Ride it out.
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| - | Before the Hurricanes:
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| - | 1. Emergency Communications should not be dependent on cell pnones or web based communications like email. If cell phones are the last resort, find an old analog bag phone, the old brick phones were the only ones working after Katrina in Metarie and Kenner. Cable Internet (Telephony) phones were the only "land line" phones that worked in New Orleans after Katrina. Thanks to Cox Communications...No I don't work for them. SatCom came a week after.
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| - | 2. Make sure all radios are fully charged, operational and properly operated by trained personnel.
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| - | 3. Try to utilize 4-10 hour work days instead of 5-8 hour days to cut down on fuel consumption and waiting time in traffic jams while evacuees leave low lying areas.
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| - | Shift to 10 hour work days. Monday through Thursday crews and Tuesday through Friday crews until you go into 24 hour lock down.
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| - | These extra hours with 1st and 2nd support responders can be used to evacuate employees family members to high ground.
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| - | 4. Store up on food, stores aren't open when the storms coming and when the electricity's out.
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| - | 5. Keep in stock plenty of tires, small and big.
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| - | 6. '''DO NOT''' let your employees "Jello out" on the News Channels do everything you can to keep moral at its best. Card Games, XBox, anything but constant news watching. Depression will set in.
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| - | == Steps taken after emergency ==
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| - | Hurricanes: 1. Begin recovery efforts at fleet facilities to include:
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| - | a. Treat minor injuries.
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| - | b. Repair facilities to restore operational capabilities.
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| - | c. Coordinate medical evacuation of major injuries.
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| - | d. Request status of all vehicles/equipment from the operations groups.
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| - | e. Coordinate priority repair list with the operations groups.
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| - | 2. Report stock levels of fuels to the EOC.
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| - | 3. Re-establish supply links for repair parts with supporting vendors if possible.
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| - | 4. Provide support as requested.
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| - | Hurricanes:
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| - | 1. If your area gets flooded, when you return to your Fleet terminal, check for fuel contamination. Fuel Pumps don't like to pump water
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| - | from the bottom of the tank. Make sure your ground fill caps are sealed until the storms has passed. Elevate vent pipes with weather/Rain covers. Something like on a house vent.
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| - | 2. Make sure any above ground fuel tanks have high tensile strength mooring lines. Fuel tanks float in a flooded area and have enough force to pull out lag bolts if not bolted down well enough!
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| - | == Personnel involved ==
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| - | Hurricanes: You need to establish who is essential:
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| - | a. Tier 1: Includes all persons necessary for the continued operation of critical functions and for special emergency preparedness and response functions ( emergency operations and the necessary support for same).
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| - | a. All Tier 1 personnel will have specific duties to perform during the preparation (if advanced warning applies) and initial response phase of the emergency.
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| - | b. Sufficient Tier 1 personnel will be identified and trained to maintain continual 24/7 operations as required for the duration of the event.
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| - | c. Tier 1 employees witll be given paid time in advance of the event (where the type of event permits) to prepare themselves and others for whom they are responsible for the emergency with the expectation that they may not be free to do so during or in the immediate aftermath of the emergency. Their attendance at their assigned posts is mandatory. Failure to report will result in discipline.
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| - | Tier II: Includes personnel without immediate specific emergency roles, but who may be necessary to execute duties for the department under certain circumstances.
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| - | a. These personnel would be expected not to evacuate, and to remain prsent and available in the area either at home, or at a city facility (at their election) for subsequent duty assignmant.
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| - | b. All executive level personnel not designated as Tier I will be included in Tier II. Tier II personnel would also be managed ahead of an emergency to allow them time to prepare or evacuate families as needed or required.
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| - | Tier III: All other department employees will be designated as Tier III.
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| - | a. Tier III employees will be released to evacuate the city area in advance of and during the emergency period (as appropriate for the event) but will be subject to recall to duty from evacuated status independent of civil instructions to the population-at-large wtih regard to return to the city.
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| - | b. The department will not make logistical support plans or preparations for Tier III employees unless necessary for the prevailing circumstances when recalled to duty.
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| - | == Affect on other services ==
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| - | The availability of Fuel for mitigation/recovery is critical. Fuel powers the emergency generators that operate facilities across the city to include the fuel sites. The inability to provide fuel has the potential to criple recovery efforts across a region in the areas of all services.
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| - | == Policies in place ==
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This is the current working draft of NAFA's new book on fleet policy development. All changes and additions must be made before November 1, 2007, when this forum will be closed and the draft will be sent to the editorial committee. Please log in to contribute or create a user name for yourself by clicking the link in the upper-right of this page.
