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From Joe

Revision as of 00:53, 6 April 2013 (edit) 173.237.181.16 (Talk) ← Previous diff		Current revision as of 05:40, 9 December 2017 (edit) (undo) 36.37.223.228 (Talk)
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-	A little while right back, a potential customer presented me with some basic details of the writing work he wanted me to do for his company. Then he asked me to send an offer to him.	+	What Is a Transaction Coordinator?
-	Proposal?! As I tried to verify with him what he meant by that because I had never done one before, at least not as a freelancer I panicked.	+	A Transaction Coordinator is a person who takes responsibility for managing the deadlines and tasks of a real estate contract to closing. Some of the duties include:
-	I must've not really desired to pursue this opportunity because I did not bother to accomplish research or follow-up with the company after distributing a contract rather than an offer. A while passed, I came across articles on creating RFPs (Request for Proposal). Ding! The light bulb proceeded. This person verbally gave me his RFP and needed a written response.	+	1. Responsible for processing of all contracts through closing.
-	When a business needs a challenge to be accomplished by a contractor or outside source, they produce a RFP. This is a formal document describing the project, how the contract companies should respond, how the plans will undoubtedly be evaluated, and contact information. Frequently, the organization documents the submission guidelines to produce it easier to allow them to evaluate responses. There are number specific standards or guidelines for creating the RFP, but government agencies often rigid standards they follow when doing the proposal process.	+	2. Coordinating appointments for inspections, appraisals, and closing.
-	Outside companies see the RFP and write a proposal (a quote) explaining how they could best provide and meet those needs. The company must closely follow the guidelines established in the RFP to prevent being taken from consideration for the challenge, when producing the proposal.	+	3. Effectively communicates with clients, customers, other agents, lenders, title agents and other service providers throughout the process.
-	A typical suggestion contains:	+	4. Responsible for proper documentation of the file to comply with brokerage policies.
-	Executive summary - summary of the complete proposal	+	5. Assures that all post-closing disbursements, filing, and procedures take place.
-	Statement of need - why task is important	+	6. Frees the agent client up to focus on business building activities.
-	Project explanation - How challenge will be implemented and evaluated	+	In many offices across the country, there are transaction coordinators on staff who are shared among the office. While this approach seems practical or beneficial on the surface because the coordinator is in house and can be accessed by stopping by her/his desk. It's not always the best or most effective approach when explored further. There are many reasons for that, a few are outlined here:
-	Firm information	+	a. The transaction coordinator is paid by the office and has a job, which is not always exclusively coordinating transactions. Meaning, they could get pulled away from their job to help the other departments such as receptionist, listing coordinating or what have you. This means they aren't working on your transactions.
-	Project plan	+	b. Interruptions! The facts are clear, it can take more than 20 minutes to get back on task after an interruption. That said, imagine how inefficient it can be if agents are walking in and out of the transactioncoordinators office all day long.
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-	Budget	+
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-	Finish	+
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-	My situation was an informal type of this. Your client gave a high level overview to me of what I will do for him. If I knew then what I know now, I would've written up an explanation of the client's needs and how I would finish the job in meeting these needs.	+
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-	Smaller businesses would likely perform a proposal between the complex government expected types and the main one I obtained. Most small enterprises is going to be motivated to publish a proposal when approaching a client. The client may possibly ask a proposal to be submitted by you detailing what you can do for them. In cases like this, write a proposal such as the elements of a typical proposal and keep it short and to the level especially when your client isn't a sizable business.	+
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-	There are examples of RFPs and answers peppered throughout the Web, but which one you can learn from is dependent upon the type of work involved. A suggestion can be two pages or a book as big. Depend on your preferred search engine and do the research to create an irresistible offer.	+

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Current revision as of 05:40, 9 December 2017

What Is a Transaction Coordinator?

A Transaction Coordinator is a person who takes responsibility for managing the deadlines and tasks of a real estate contract to closing. Some of the duties include:

1. Responsible for processing of all contracts through closing.

2. Coordinating appointments for inspections, appraisals, and closing.

3. Effectively communicates with clients, customers, other agents, lenders, title agents and other service providers throughout the process.

4. Responsible for proper documentation of the file to comply with brokerage policies.

5. Assures that all post-closing disbursements, filing, and procedures take place.

6. Frees the agent client up to focus on business building activities.

In many offices across the country, there are transaction coordinators on staff who are shared among the office. While this approach seems practical or beneficial on the surface because the coordinator is in house and can be accessed by stopping by her/his desk. It's not always the best or most effective approach when explored further. There are many reasons for that, a few are outlined here:

a. The transaction coordinator is paid by the office and has a job, which is not always exclusively coordinating transactions. Meaning, they could get pulled away from their job to help the other departments such as receptionist, listing coordinating or what have you. This means they aren't working on your transactions.

b. Interruptions! The facts are clear, it can take more than 20 minutes to get back on task after an interruption. That said, imagine how inefficient it can be if agents are walking in and out of the transactioncoordinators office all day long.