Meeting Minutes

From Hkmsc07

Revision as of 03:35, 7 June 2007

6/2

Survey Analysis from SC06 was presented. The comments and suggestions made by the campers were addressed and discussed. Included is some of the major points from the slides and the counselor discussion.

Discussions

• In the Lack of Spirit program last year, campers liked having the option to choose which fruit they needed the most help with. Last year the theme nicely lend itself to being split up.
  • This year, we should keep the idea that campers have a choice in their discussion.
• One of the major problems from last year was that during the boy/girl discussion groups, the male campers were in smaller groups, while the female campers were in very large groups.
  • The large groups made it hard for the girls to open up and share their feelings and opinions.
  • These discussions should be a personal experience so we need to make smaller groups.
  • We have more female counselors this year, so large groups can be made smaller, but due to the large number of campers this year, large groups could still present a problem.
    • One of the possible reasons, the female campers had trouble opening up was because there were not that many discussions available to them. Having more discussion programs would allow more opportunities.
  • Some of the campers from last year said they wouldn't mind being in a discussion with a male counselor. In the meeting, we tossed around the idea of co-ed discussion groups.
    • The viability of co-ed groups cannot be be broadly classified into 'will work' or 'will not work'. The viability is largely depending on the topic being discussed. Female campers would probably not mind if they were in a co-ed discussion group about personal testimony, or talking about peace, etc.
    • These gender-specific groups should be formed, when the issue being discussed is gender-specific.
    • We discussed of having cabin reflections be opportunities for these gender-specific discussions.
  • We did not come to a clear conclusion on what we will do about co-ed groups, and we will pursue this topic later on.

Free Time

• Tight schedule. Felt short on time and rushed.
• Free time would let them be rested and pumped up during camp. Piling on program after program may feel okay for the counselors, but the campers need times to just decompress. These times of rest would keep the campers more attentive and engaged during the camp.
• Free time would allow time to bond and share with other campers.
• This year, it should be a priority for the campers to sleep on time. In the past, campers have gone to bed too late and woken up too early.
• More does not mean better. We always have a lot of good ideas for camp, but cramming it all in four days can detract from the overall camp. More programs does not make the camp better. Instead, we should focus on developing fewer programs that are stronger.

Programs

• One of the campers commented that the campfire site is too small and uncomfortable. This has felt like a problem for the past several years. The campsite we have been using has just been too small for us.
  • We concluded that the campfire would need to be moved to the campfire site near the volleyball courts. This would give us ample room for the large amount of campers this year.
  • We used this campfire site our first year at Summit Lake, and at the time it was too large. This site should work out for us this year. And like that first year, we would need to take benches from the kitchen to the campsite.

• Praise has always been well-received by the campers, but there are always those that choose to sit or stay in the back. We need to find ways to keep them spiritually engaged while choosing to not sing.
  • We discussed having visuals or pictures during the praise program so that those who choose not to sing can still receive the word. They will have a chance to reflect. It was also mentioned that these visuals or slides should be translated into Korean.
  • In addition, there could also be body worship along with the praise.
  • To further engage the campers from Korea would might be more reluctant to participate, there should also be Korean praise songs.

5/20

Agenda

• Working on detailed program plans
• MCs and QA Team (Lead: Andy) presented counselor selection proposal and justifications
• QA Team made a new registration form (draft); the final draft to be presented on 6/2 meeting
• QA Team to analyze the survey result of last year’s camp; the result to be presented on 6/2/ meeting

5/13

Announcement

Andy Kim: QA Lead

Agenda

• Confession Prep: will invite more Fr so that kids can have more time on confession
• Will invite multiple speakers for the counselor meeting on 6/2

5/6

Announcement

• The counts of kids from Taegu Dasan Church confirmed
  • Middle school kids: 14 (6 boys & 8 girls)
  • High school kids: 4 (1 boy & 3 girls)
  • College students: 3
    • Freshman (boy)
    • Junior (girl)= Sunday school teacher
    • Sophomore at UC Berkley (girl) = translator
• Total: 21

4/29

Announcement

• Bible verse selected: Philippians 4:6-7

     Have no anxiety at all, but in everything, by prayer and petition, 
     and with thanksgiving, make your requests known to God. Then the peace of God 
     that surpasses all understanding will guard your hearts and minds in Christ Jesus. 
     
     Philippians 4:6-7

• We will not run fundraising
• Counselor qualifications and selections

Agenda

• Need to discuss
  • Slogan
  • Movie clips
  • Teaming up
  • Other Campus prep

4/22

Announcement

• Meeting with Fr. Lee and parent from Taegu Dasan Church
  • Approx. 30 kids are coming; but approx 12 kids are elementary school kids who are ineligible for the Camp
  • Approx 18 middle and high school kids will join the Camp; the exact head counts will be given by 5/5
  • Discussed and agreed:
    • Medical emergency due to existing medical conditions
    • Medical emergency due to accidents
    • Other uncontrollable events and behaviors at the Camp
• All kids from Taegu will be spread into all groups so that they can participate all activities and discussions without having separate groups
• Budget meeting started; Ms. Juliana lee working on the preliminary budgeting
• Historians announced:
  • Andy Kim
  • HeeJin park
  • Mina Son
• QA Staff announced:
  • Geun Lee
• Discussed Bible Verse

     Have no anxiety at all, but in everything, by prayer and petition, 
     and with thanksgiving, make your requests known to God. Then the peace of God 
     that surpasses all understanding will guard your hearts and minds in Christ Jesus. 
     
     Philippians 4:6-7

Counselors still working on other possible verses

4/15

Announcement

Ms. Juliana Lee (parent at HKM) will serve as a Budgetary Coordinator

Agenda

• Camp Memory Book (preferably electronic version)
  • From this year, we will make ‘Camp Memory Book’ and distribute to all campers and leaders
  • Paper Book would be fancy, but pricy; Electronic Book is cheaper and portable
  • We will discuss the details in the meeting
• Quality Assurance Staff and Historians
  • We need three (3) Quality Assurance Staff and Historians
  • They will document all of the prep progresses, plans, meeting minutes, and activities at the Camp
  • They will photograph various items for Camp memory Book
  • They will make sure that we follow the plans and milestones as designed
  • They will design and publish Camp memory Book
• Theme & Bible Verses; need further discussions
• Prep status and progress
• Camp T-Shirt design and contest for MCs/Counselors and Kids
  • Winners will receive $50 gift certificate per each; one for MCs/Counselors shirt and one for Kids shirt
  • If one wins both designs, $100 gift certificate will be given
  • All coursers and kids from Baltimore, Harrisburg, and Cleveland Churches are eligible to participate the design contest)
  • We will discuss the details in the meeting and will determine the final design contest specs.
• Counselor Join Deadline: 5/27
• Counselor Join Lock-in Date: 6/2 (Saturday)
  • Will meet at Retreat Center (Bleu Room rented out)
  • Dinner will be served
• Quality Assurance Staff will develop Emergency Protocols and Guidelines
  • Medical emergency due to existing medical conditions
  • Medical emergency due to accidents
  • Other uncontrollable events and behaviors at the Camp
• Weekly meeting will be held after the Youth Mass at 4th Grader Room from 4/22
• Ms. Gabriella Oh will e-mail Ms. Juliana Lee and Mr. Daniel Kang the summary of material purchase for the 2006 Camp
• Will review the feedback from 2006 Camp
• Will check the status update re. kids from from Archdiocese of Taegu, Korea

4/8

Ms. Gabriella Oh will serve as Purchasing Coordinator and will be onsite.

4/6

Three (3) buses reserved

   Boen Transportation 
   Phone (443) 535-0203 
   Fax     (443) 535-0204

4/1

Announcement

• Tom Kwon = the MC for this year’s Camp
• Paul Lee = the Co-MC
• Approx. 10 kids from Harrisburg Church will join the camp.
• Approx. 30 kids from Archdiocese of Taegu, Korea might join the Camp, but not confirmed yet (the exact details is TBD; the Church Office will inform us)
• Mr. Dongha Kim (parent at HKM) will serve as a Safety Coordinator onsite and oversee safety issues in evenings (from 8 p.m. to 8 a.m.)

Movie Clips

• Andrew Hong will work on the clips
• Andrew will choose ‘future movie producers’ and train them

Brainstorming

• Discussed some ideas about the theme
• Handed Retreat Guide Books Tom Kwon and Paul Lee

3/18

Announcements

• Approx. 15 kids from St. Andrew Kim Korean Catholic Church in Cleveland, OH will join the camp.

  Youth Leader: Dustin Yoon

  Sunday School Director: Joan Kim

  Program Coordination: Catarina Kim

Kick-off meeting

• Deposit $2,000 sent to Summit Lake
• Need to develop detailed ideas re. the theme, ‘Peace in Him’
• Counselor selection and number of counselors
• Retreat Guide Books
• Camp Information

     http://www.summitlake.org/
     
     Summit Lake 
     7610 Hampton Valley Road
     Emmitsburg, MD 
     21727-9515 
     
     Phone (888) 770-5338
     Fax   (919) 556-3458 
     
     Kathy Coley (Business Director)
     kccoley@aol.com