Meeting Minutes

From Hkmsc07

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Revision as of 15:53, 8 May 2007

Contents 1 5/6 1.1 Announcement 2 4/29 2.1 Announcement 2.2 Agenda 3 4/22 3.1 Announcement 4 4/15 4.1 Announcement 4.2 Agenda 5 4/8 6 4/6 7 4/1 7.1 Announcement 7.2 Movie Clips 7.3 Brainstorming 8 3/18 8.1 Announcements 9 Kick-off meeting

5/6

Announcement

• The counts of kids from Taegu Dasan Church confirmed
  • Middle school kids: 14 (6 boys & 8 girls)
  • High school kids: 4 (1 boy & 3 girls)
  • College students: 3
    • Freshman (boy)
    • Junior (girl)= Sunday school teacher
    • Sophomore at UC Berkley (girl) = translator
• Total: 21

4/29

Announcement

• Bible verse selected: Philippians 4:6-7
• We will not run fundraising
• Counselor qualifications and selections

Agenda

• Need to discuss
  • Slogan
  • Movie clips
  • Teaming up
  • Other Campus prep

4/22

Announcement

• Meeting with Fr. Lee and parent from Taegu Dasan Church
  • Approx. 30 kids are coming; but approx 12 kids are elementary school kids who are ineligible for the Camp
  • Approx 18 middle and high school kids will join the Camp; the exact head counts will be given by 5/5
  • Discussed and agreed:
    • Medical emergency due to existing medical conditions
    • Medical emergency due to accidents
    • Other uncontrollable events and behaviors at the Camp
• All kids from Taegu will be spread into all groups so that they can participate all activities and discussions without having separate groups
• Budget meeting started; Ms. Juliana lee working on the preliminary budgeting
• Discussed Bible Verse

     Have no anxiety at all, but in everything, by prayer and petition, 
     and with thanksgiving, make your requests known to God. Then the peace of God 
     that surpasses all understanding will guard your hearts and minds in Christ Jesus. 
     
     Philippians 4:6-7

Counselors still working on other possible verses

4/15

Announcement

Ms. Juliana Lee (parent at HKM) will serve as a Budgetary Coordinator

Agenda

• Camp Memory Book (preferably electronic version)
  • From this year, we will make ‘Camp Memory Book’ and distribute to all campers and leaders
  • Paper Book would be fancy, but pricy; Electronic Book is cheaper and portable
  • We will discuss the details in the meeting
• Quality Assurance Staff and Historians
  • We need three (3) Quality Assurance Staff and Historians
  • They will document all of the prep progresses, plans, meeting minutes, and activities at the Camp
  • They will photograph various items for Camp memory Book
  • They will make sure that we follow the plans and milestones as designed
  • They will design and publish Camp memory Book
• Theme & Bible Verses; need further discussions
• Prep status and progress
• Camp T-shirt design and contest for MCs/Counselors and Kids
  • Winners will receive $50 gift certificate per each; one for MCs/Counselors shirt and one for Kids shirt
  • If one wins both designs, $100 gift certificate will be given
  • All coursers and kids from Baltimore, Harrisburg, and Cleveland Churches are eligible to participate the design contest)
  • We will discuss the details in the meeting and will determine the final design contest specs.
• Counselor Join Deadline: 5/27
• Counselor Join Lock-in Date: 6/2 (Saturday)
  • Will meet at Retreat Center (Bleu Room rented out)
  • Dinner will be served
• Quality Assurance Staff will develop Emergency Protocols and Guidelines
  • Medical emergency due to existing medical conditions
  • Medical emergency due to accidents
  • Other uncontrollable events and behaviors at the Camp
• Weekly meeting will be held after the Youth Mass at 4th Grader Room from 4/22
• Ms. Gabriella Oh will e-mail Ms. Juliana Lee and Mr. Daniel Kang the summary of material purchase for the 2006 Camp
• Will review the feedback from 2006 Camp
• Will check the status update re. kids from from Archdiocese of Taegu, Korea

4/8

Ms. Gabriella Oh will serve as Purchasing Coordinator and will be onsite.

4/6

Three (3) buses reserved

   Boen Transportation 
   Phone (443) 535-0203 
   Fax     (443) 535-0204

4/1

Announcement

• Tom Kwon = the MC for this year’s Camp
• Paul Lee = the Co-MC
• Approx. 10 kids from Harrisburg Church will join the camp.
• Approx. 30 kids from Archdiocese of Taegu, Korea might join the Camp, but not confirmed yet (the exact details is TBD; the Church Office will inform us)
• Mr. Dongha Kim (parent at HKM) will serve as a Safety Coordinator onsite and oversee safety issues in evenings (from 8 p.m. to 8 a.m.)

Movie Clips

• Andrew Hong will work on the clips
• Andrew will choose ‘future movie producers’ and train them

Brainstorming

• Discussed some ideas about the theme
• Handed Retreat Guide Books Tom Kwon and Paul Lee

3/18

Announcements

• Approx. 15 kids from St. Andrew Kim Korean Catholic Church in Cleveland, OH will join the camp.

  Youth Leader: Dustin Yoon

  Sunday School Director: Joan Kim

  Program Coordination: Catarina Kim

Kick-off meeting

• Deposit $2,000 sent to Summer Lake
• Need to develop detailed ideas re. the theme, ‘Peace in Him’
• Counselor selection and number of counselors
• Retreat Guide Books
• Camp Information

     http://www.summitlake.org/
     
     Summit Lake 
     7610 Hampton Valley Road
     Emmitsburg, MD 
     21727-9515 
     
     Phone (888) 770-5338
     Fax    (919) 556-3458 
     
     Kathy Coley (Business Director)
     kccoley@aol.com